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Whenever writing an official mail, make sure to keep email etiquettes in mind so as to make the right impression


Useful E-mail Etiquettes & Common Email Mistakes to Avoid


Communication through Electronic Mail (E-mail) is gaining prominence the world over, what with the widespread growth and popularity of the internet today. In addition to personal communication, emails are also used for official communication and for business purposes. More and more HR heads are relying on email communication to interact with prospective job seekers who often email their resumes to placement consultants and the HR department of Companies.

While Electronic mailing is a good option for quick communication, to make it truly effective, it is essential to keep in mind some important Email Etiquettes while writing an email. Avoiding common email mistakes will help you to make your email direct, focused and attention grabbing, thus creating a strong professional image. 

Here are some helpful email tips to follow Ė

1. Subject Line: Use a short, intelligent and meaningful subject line whenever you send out an email. The subject line should be such that describes what your email is about. Not only does this make the purpose of your email clear to the recipient, it also makes your email stand out between the vast clutter of emails that a person receives on a daily basis, thus getting the desired attention and subsequent response.

2. Correct Tone:
When writing an email, choose your words correctly as in the absence of a personalized contact your words will set the tone for the communication.

3. Addressing the Recipient:
It is good practice to personalize your email by beginning your message with a greeting followed by the personís name. In case you are not aware of the personís name, it is still ideal to use a warm greeting that helps in personalizing the email.


4. Keeping it Short: Email messages should be short consisting of a couple of paragraphs. Each paragraph containing a couple of sentences should be well spaced out instead of a large block of text so that the email is easy to read. Writing a very long email and going on and on about something is not recommended especially in a formal email message.

5. Using a formal Signature:
It is good practice to insert a professional email signature block that appears at the end of your email messages containing all essential information that you would like to make available. This may include your landline / mobile number, alternate email id, designation etc.

6. Check and double check: Once you have finished writing your email message, check for spelling / grammatical errors and typos.

Email is one of the most convenient ways of communication today. Practice good email etiquettes and reap the true benefits of this form of communication.  

Contributing Writer: Team of article writers at

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