E-mail Etiquettes & Common Email Mistakes to Avoid
Communication through Electronic
is gaining prominence the world over, what with the
widespread growth and popularity of the internet today. In
addition to personal communication, emails are also used for
official communication and for business purposes. More and
more HR heads are relying on email communication to interact
with prospective job seekers who often email their resumes
to placement consultants and the HR department of Companies.
mailing is a good option for quick communication, to make
it truly effective, it is essential to keep in mind some important
Email Etiquettes while writing an email. Avoiding common email
mistakes will help you to make your email direct, focused
and attention grabbing, thus creating a strong professional
Here are some helpful
email tips to follow Ė
1. Subject Line:
Use a short, intelligent and meaningful subject line whenever
you send out an email. The subject line should be such that describes
what your email is about. Not only does this make the purpose of
your email clear to the recipient, it also makes your email stand
out between the vast clutter of emails that a person receives on
a daily basis, thus getting the desired attention and subsequent
2. Correct Tone: When writing an
email, choose your words correctly as in the absence of a personalized
contact your words will set the tone for the communication.
3. Addressing the Recipient: It
is good practice to personalize your email by beginning your message
with a greeting followed by the personís name. In case you are not
aware of the personís name, it is still ideal to use a warm greeting
that helps in personalizing the email.
4. Keeping it Short: Email
messages should be short consisting of a couple of paragraphs.
Each paragraph containing a couple of sentences should be
well spaced out instead of a large block of text so that the
email is easy to read. Writing a very long email and going
on and on about something is not recommended especially in
a formal email message.
5. Using a formal Signature:
It is good practice to insert a professional email
signature block that appears at the end of your email messages
containing all essential information that you would like to
make available. This may include your landline / mobile number,
alternate email id, designation etc.
6. Check and double check: Once
you have finished writing your email message, check for spelling
/ grammatical errors and typos.
Email is one of the most convenient ways of communication today.
Practice good email etiquettes and reap the true benefits of this
form of communication.
Writer: Team of
article writers at www.contentwriter.in