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Content Tip |
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Write Articles
to share your ideas, views and experiences. |
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Useful E-mail Etiquettes &
Common Email Mistakes to Avoid
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Communication through Electronic Mail (E-mail) is gaining
prominence the world over, what with the widespread growth and popularity
of the internet today. In addition to personal communication, emails are
also used for official communication and for business purposes. More and
more HR heads are relying on email communication to interact with
prospective job seekers who often email their resumes to placement
consultants and the HR department of Companies.
While Electronic mailing
is a good option for quick communication, to make it truly effective, it
is essential to keep in mind some important Email Etiquettes while writing
an email. Avoiding common email mistakes will help you to make your email
direct, focused and attention grabbing, thus creating a strong
professional image. |
Here are some helpful
email tips to follow –
1. Subject Line: Use a short,
intelligent and meaningful subject line whenever you send out an email.
The subject line should be such that describes what your email is about.
Not only does this make the purpose of your email clear to the recipient,
it also makes your email stand out between the vast clutter of emails that
a person receives on a daily basis, thus getting the desired attention and
subsequent response.
2. Correct Tone: When writing an email, choose your words
correctly as in the absence of a personalized contact your words will set
the tone for the communication.
3. Addressing the Recipient: It is good practice to personalize
your email by beginning your message with a greeting followed by the
person’s name. In case you are not aware of the person’s name, it is still
ideal to use a warm greeting that helps in personalizing the email.
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4. Keeping it Short: Email messages should be short consisting
of a couple of paragraphs. Each paragraph containing a couple of sentences
should be well spaced out instead of a large block of text so that the
email is easy to read. Writing a very long email and going on and on about
something is not recommended especially in a formal email message.
5. Using a formal Signature: It is good practice to insert a
professional email signature block that appears at the end of your email
messages containing all essential information that you would like to make
available. This may include your landline / mobile number, alternate email
id, designation etc. |
6. Check and double check: Once you have finished writing your
email message, check for spelling / grammatical errors and typos.
Email is one of the most convenient ways of communication today. Practice
good email etiquettes and reap the true benefits of this form of
communication.
Contributing Writer: Team
of
article writers at
www.contentwriter.in
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